School and pupil census

New data items

The 'School Childcare' module has been updated to record if:

• a childcare place is available for every parent who wants one
• the childcare provision is open from 8am or earlier (if before school)
• the childcare provision offers childcare covering 8am to 6pm
• the childcare provision is open to at least 6pm (if after school)
• the holiday childcare provider is open from 8am or earlier and to at least 6pm

Existing data items

• The learner funding and monitoring (FAM code) associated code set has been updated to cover pupils in receipt of 'tutoring' following the conclusion of the National Tutoring Programme and 16 to 19 Tuition Fund. Code 01 has been extended to include all schools except nurseries, pupils in years 1 to 14 and enrolment statuses. Code 21 has been removed.
• Pupil SEN type code has been updated to include Down Syndrome.
• Expanded hours has been extended to record up to 15 hours for children from 9 months old with working parents.
• For early years pupil premium receipt, the frequency of collection has been increased to termly and extended to children from 9 months old.
• For early years pupil premium basis for funding, the frequency of collection has been increased to termly and extended to children from 9 months old.
• The disability access fund indicator has been extended to children from 9 months old.
• Attendance reason associated code set has been updated to include new codes effective from 19 August 2024.
• References to T Level transition programme have been changed to T Level foundation year.  
• Signposting to offsite childcare, the response code 'YF' has been updated from 'including transport' to 'including escort'.
• The ethnicity code set (CS080) has been amended to align with the ONS 2021 census by including ABRI (Asian - British), AWEL (Asian - Welsh), BBRI (Black - British), BWEL (Black - Welsh), and ORAB (Arab). All are main codes except ORAB which is an extended code and covered by the main code of OOTH (Any other ethnic group). The description of WIRT has been updated to 'Irish Traveller'.

Deleted data items

• Learner funding and monitoring (FAM) hours will be discontinued from autumn 2024. 
• Work placement employer ID will be discontinued from autumn 2024.
• Sessions missed for Authorised, Unauthorised, Educational and Exceptional will be discontinued from spring 2025.

Further Changes

The DfE has advised that due to an increase in preventable mistakes which impact funding two new validation checks have been introduced.

Report Query

A new query will trigger if the relevant reports for your school phase or type have not been run, the query will trigger until all relevant reports have been run. These COLLECT reports should be run the day following submission and checked to ensure that data submitted is correct,the query will clear the day following all reports being run.

DupUPNRprt Error

This error will trigger if the return has unresolved duplicates which impact funding allocations. The return will not be authorised until the error has been resolved. Please note if the return has been previously authorised and a duplicate UPN is introduced at any point during the 'live' collection the return status will revert to 'approved'

As these reports run overnight, the validation will also be run overnight and therefore the errors will not be apparent until the following day.